How to Write a Recommendation Letter

A recommendation letter, also known as the reference letter is a letter written to the hiring manager or the employers to promote and help your employee, friend or colleague getting hired. You write a recommendation letter on behalf of someone stating why that particular person should be hired and how your person would be more suitable and benefit the company, you need to state that personal qualities, skills, abilities and past experience, state how person’s skills helped you to get a benefit for your institute.

Hiring managers ask for the recommendation letter so that they don’t have to go through long interviews, the letter makes it easy for them to choose the most preferred and suitable person for the job.

Personal Letter of Recommendation

Whether it be a recommendation letter for a friend, letter of recommendation for student, letter of recommendation for coworker, letter of recommendation for college, recommendation letter for colleague recommendation letter for graduate school, or letter of recommendation for promotion the format for writing a recommendation letter is the same, though the content would be obviously different.

Letter of Recommendation for College

Recommendation Letter for Graduate School

Recommendation Letter Format

A strong recommendation letter delivers the perfect image of the person referenced for, therefore recommendation letter format becomes equally important. for writing the letter of recommendation always the official format.

A recommendation letter format consist of the following parts:

Header: Like every other official letters and applications the letter of recommendation or recommendation letter also consist of the same header, the header includes- your contact information, followed by your name, then your designation of title, your institute name and its address with zip code. In the next line comes the date.

Mr. XYZ

Sales Manager

Abc corp.

Baker Street

Newcastle, 489002

Date:

 

Salutation: start your letter with the salutation, if you know the hiring manager personally start with Dear XYZ, if it is in general then write to whom it may concern, and then start with your main body.

Dear XYZ,

 

Main body

Starting paragraph: In the starting or first paragraph state why are you eligible for writing this letter and recommending the person, how you are related to the person whom you are writing for.

example “It is my pleasure writing this recommendation letter to you. This letter is for one of my most trusted and skilled employee Ankur. He was worked under me in my organization as production engineer. His excellent skilled helped us to produce more than our target. He has proven himself in many occasion. i know him personally, i have no doubt about good character. and hardworking traits”.

 

Detail Paragraph: In detail or middle paragraph you have to provide all the details about your person. his personal traits, skills, interests, reason for its qualification for that job opening and what made you recommend him.

Example “Ankur is a graduate from IIT bombay in mechanical engineering, his overall academics is good enough for his eligibility for the job opening, he has always been serious about his career. ever since i have hired him, he has proven an asset to my company and he can be a great asset to your company as well.

The reason for his resignation from my company and joining your company is that he has always wanted to work for some big automobile company like yours. and i want to help him pursue that dream. I am pretty you will have a good time working with him.”

Third paragraph: In third paragraph provide the his academic details and achievements, tell the hiring manager how his skills and academic knowledge will help their organization.

Concluding paragraph: In the final concluding paragraph write a summary stating why you want to recommend this person. Phrases, like recommend without reservation, highly or strongly recommended, should be used to make a strong impact

Example “During his tenure in my company he was all active, efficient, proficient, faithful, ethical, and great team member. I strongly recommend him for the position of production manager in your department.”

Include your phone number and email address in the last.

Closing: End your letter by sincerely or regards, your name in next line followed by the title.

Sincerely

Kalicharan Odanga

Sales Manager

 

I have provided you with the samples for recommendation letter for different persons for different purposes

Recommendation Letter for Promotion

Gangadhar Sharma

HR Manager

Wikisoft corps.

Privet Drive 109

Santiago, CA 1109902

 

Dear Gangadhar Sharma,

It is my pleasure writing this recommendation letter to you. This letter is for one of the most trusted and skilled employees and my colleague Ankur, we work in the same department. He was worked with me as a production engineer. In terms of experience, he is 2 years more experienced than me and has been working here since 2014.

His excellent skills helped us to produce more than our target. He has proven himself in many occasion. I know him personally, I have no doubt about good character. and hardworking traits he possesses. The asset like him deserves promotion, it will be beneficial for him as well for the organization. just let me describe his traits and explain why he deserves this transition.

Firstly, he never went below the target, In his entire career with wiki soft corps he never went below the target, whether the target is of producing 1000 units or 1500 units he has always managed to complete it efficiently and within the given time period. His time management skill has no match. I can even bet if one can find a better time management skilled person in our organization.

He one of the most ethical people I have ever seen in my entire career, following the protocol with so much of discipline is never an easy task for anyone but he does it so gracefully, I can’t feel the tiredness on his face even after working for long hours shift. His punctuality is the reference for other. I have seen you giving his example to others when it comes to punctuality, so there is no point bragging about that.

Lastly and the most important, his academics says a lot about him, we all know he has been underrated and his position in the company does not justify his academics. we all know he deserves way better than this.

i will end my letter with the conclusion that sometimes we need to push a right person in right direction because that will not only benefit him but will benefit the entire organization.

Sincerely,

Kalicharan Murugappa

Head of Production Department

Wikisoft Corps.

shdghad@djgg.com

83638343433

Recommendation Letter for Internship

Raju Gupta

HR Manager

Wikisoft corps.

Privet Drive 109

Santiago, CA 1109902

 

Dear Raju Gupta,

It is my pleasure writing this recommendation letter to you. This letter is for one of my prestigious student Ankur, He studies in our college and is in the final year. So far he has been doing good academically, to enhance the engineering skills he needs to join for an internship and your organization is best suited for him.

He is one of our brightest students. He has proven himself in any occasion. I know him personally, I have no doubt about good character. and hardworking traits he possesses. Joining you will be beneficial for him as well for your organization. I am sure that his resume is self-sufficient for you to keep him as your intern.

As you know in final year we encourage our students to opt for the internship as per to their convenience, but this particular student of mine is somewhat different from others and that is the reason I want him to do an internship from a reputed organization like yours. I hope he will be proven as an asset to you.

just go through his resume, precisely look for skills and achievement you will know by yourself that he is worthy of being your intern.

i will end my letter with the conclusion that sometimes we need to push a right person in the right direction because that will not only benefit him but will benefit the entire organization.

Sincerely,

Kalicharan Murugappa

Head of Department

mechanical engineering

IIT Bombay

shdghad@djgg.com

83638343433

Recommendation Letter for a Job

Gangadhar Sharma

HR Manager

Wikisoft corps.

Privet Drive 109

Santiago, CA 1109902

 

Dear Gangadhar Sharma,

It is my pleasure writing this recommendation letter to you. This letter is for one of the most trusted and skilled employee and my colleague Ankur, he worked for me in my department for 4 years. He worked here as a production engineer.

His excellent skills helped us to produce more than our target. He has proven himself in any occasion. I know him personally, I have no doubt about good character. and hardworking traits he possesses. The asset like him is always beneficial for an organization, it will be beneficial for your organization too.

He is always fair to his work and duty, In his entire career with wiki soft corps, he never went below the target, whether you make him work for 8 hours or make him for 12 hours he has always managed to fulfill his responsibility with efficiency. His time management skill has no match.

He one of the most ethical people I have ever seen in my entire career, following the protocol with so much of discipline is never an easy task for anyone but he does it so gracefully, I can’t see the tiredness on his face even after working for long hours shift. His punctuality is the reference for other.

Lastly and the most important, his academics says a lot about him. we all know he deserves way better than this.

I will end my letter with a conclusion that sometimes we need to push a right person in the right direction because that will not only benefit him but will benefit the entire organization.

Sincerely,

Kalicharan Murugappa

Head of Production Department

Wikisoft Corps.

shdghad@djgg.com

83638343433

 

Recommendation Letter for a Student

Raju Gupta

HR Manager

Wikisoft corps.

Privet Drive 109

Santiago, CA 1109902

 

Dear Raju Gupta,

It is my pleasure writing this recommendation letter to you. This letter is for one of my prestigious student Ankur, He is a graduate in mechanical engineering from our college. His academics scream a lot about him, to enhance the engineering skills he needs to join one of the best institutes and your organization is best suited for him.

He is one of our brightest students. He has proven himself in any occasion. I know him personally, I have no doubt about good character. and hardworking traits he possesses. Joining you will be beneficial for him as well for your organization. I am sure that his resume is self-sufficient for you to keep in the your organization.

Thpigh we have produced top class alumini from our college but this particular student of mine is somewhat different from others and that is the reason i know he is the best suited for the job from a reputated organization like yours. i hope he will be proven as an asset to you.

just go through his resume, precisely look for skills and achievement you will know by yourself thast he is worthy of being in your company.

I will end my letter with the conclusion that sometimes we need to push a right person in right direction, because that will not only benefit him but will benefit the entire organization.

Sincerely,

Kalicharan Muruguppa

Head of Department

mechanical engineering

 

IIT Bombay

shdghad@djgg.com

83638343433

Recommendation Letter for a Friend